About Promethion Industries
Promethion Industries is a European defence technology company building autonomous supremacy systems for aerial and multi-domain operations. Our mission is to enable decisive autonomy for NATO-aligned forces through tightly integrated autonomy stacks designed and built in Europe. Our focus is defensive and counter-system capabilities, including anti-UAS and resilient autonomy under contested conditions.
For our Founder’s Office we are looking for an Executive Assistant/Personal Assistant
Your mission with us
- Provide high-level, proactive support to the CEO in managing their day-to-day priorities, schedule, and commitments
- Own and proactively manage the CEO’s calendar, ensuring effective prioritization of time and appointments
- Prepare the CEO for meetings, travel, and key engagements by coordinating relevant information, materials, and logistics in advance
- Manage travel planning and arrangements for the CEO, including complex itineraries, accommodations, transportation, and last-minute changes
- Handle correspondence, scheduling, and selected communications on behalf of the CEO
- Handle confidential and sensitive information with the highest level of discretion and professionalism
- Over time, provide administrative and organizational support to members of the Senior Team and the Founder’s Office, including travel coordination and scheduling
- Coordinate administrative arrangements for the Founder’s Office and other senior team members as needed
- Support the planning, tracking and execution of projects, workshops and events
Your contribution to the team (required)
- Several years of experience as a Personal Assistant, Executive Assistant, or in a comparable role supporting a senior executive
- Proven experience managing complex calendars, travel arrangements, and administrative responsibilities
- Exceptional organizational and time-management skills
- Strong ability to prioritize and manage multiple, sometimes competing, requests
- High level of discretion, confidentiality, integrity, and reliability
- Highly proactive working style with a natural ability to anticipate needs
- Excellent attention to detail and strong follow-through
- Strong written and verbal communication skills in German and English
Your stand-out
- Previous experience working with or alongside political institutions, government bodies, international organizations, or diplomatic environments
- Familiarity with international and institutional settings, including experience coordinating with senior representatives, public officials, or high-level external stakeholders
- High emotional intelligence and an excellent sense of context, timing, and priorities
Why join us?
- Build for the long term: We are looking for people who want to grow with us and contribute to our shared success. That’s why we offer a permanent contract from day one.
- Focus on what matters: We offer a modern, technology-open working environment with a strong minimum-meeting culture, short decision-making paths, and fast, straightforward communication.
- Work that fits your life: Our hybrid working model and home office equipment give you the flexibility to structure your day in a way that fits your individual needs.
- Your skills are valued: We recognize the experience and capabilities you bring to the team. You can expect a fair and competitive compensation package that reflects your contribution.
Don’t worry if you don’t tick every box - if you believe you could be a great fit for the role, we’d still love to hear from you.
Please send you cover letter and CV to work@promethion.io.