Role - Office Manager (12 month initial contract)
Location - Berlin
- Communication & Interface Management
- Collaboration in cross-departmental projects and special topics
- Conducting research as well as analyzing and preparing information for decision-making
General Administration:
· Supervision of the interfaces / coordinator to the internal teams:
- People Operations
- "Benefits" (pensioners, Allianz, Germany-specific benefits, such as fitness searches, job bikes),
- "Fleet" (company car, driver's license check)
· Management of access rights
- · Preparation and follow-up of payment overtime, plus hours
- Coordination of overtime requests
- Coordination of subject-specific prescribed training/further education measures
- Deputy Time Recording Officer
- Preparation of general certificates
- Collaboration in the onboarding/offboarding process
- Monthly HR & Finance Reporting
- Vacation Sick Leave Replacement
Education
- Completed commercial training (e.g. office management assistant, industrial clerk) or studies in business administration, management
- Several years of experience in office management, assistantship or a comparable administrative role
- Experience in dealing with executives is an advantage
Professional Qualifications
· Very good organizational skills
· Confident handling of MS Office (especially Outlook, Excel, PowerPoint)
· Good knowledge of administrative processes
· Very good knowledge of German and English, both written and spoken
Personal skills
· Structured and independent way of working
· High level of service orientation
· Discretion and trustworthiness
· Strong communication skills
· Hands-on mentality and problem-solving skills